Article 3 – Administrative Leave

Full time employees shall be granted three (3) days administrative leave at the beginning of each fiscal year. Employees hired after the beginning of the fiscal year shall be granted a one-half day (1/2) administrative leave after each full calendar month of service in the first fiscal year of employment to a maximum of three (3) days.

Employees appointed on a ten-month basis shall be granted administrative leave on the same basis, except the maximum shall be two and one-half (2 1/2) days per year.

If an employee is notified that their appointment is going to be converted from a twelve-month to a ten-month appointment, the employee shall not have the maximum reduced to two and one-half (2 1/2) days during the fiscal year in which the employee receives the notification.

If an employee is notified that their appointment is going to be converted from a ten-month to a twelve-month appointment, the employee shall receive an additional one-half (1/2) day, for a maximum of three (3) days for the fiscal year in which the employee receives the notification and also the following fiscal year in cases where the notice is provided less than 45 days before the start of the following fiscal year.

Administrative leave for part time employees shall be prorated in accordance with the length of their work week.

Administrative leave shall be granted by Rutgers University upon request of the employee and shall be scheduled in advance provided the request can be granted without interference with the proper discharge of the work in the work unit involved. Requests for such leave shall not be unreasonably denied.

Administrative leave may be used for personal business, including emergencies and religious observances. Administrative leave may be taken in conjunction with other types of paid leave. Where there are more requests at one time than can be granted without interfering with the proper conduct of the work unit, priorities in granting such requests shall be: (1) emergencies and (2) religious or cultural holidays or other personal matters. If there is still a conflict, the matter shall be resolved on the basis of seniority within the work unit. In the case of an emergency, where advance notice and approval are not possible, requests for administrative leave for emergencies shall not be unreasonably denied.

Administrative leave must be scheduled in minimum units of one (1) hour. Such leave shall not be cumulative. Unused balances in any year shall be cancelled. An employee who leaves employment shall not be required to reimburse Rutgers for earned days already used.

Contract Home