Article 61 – Self-Initiated In-Grade Salary Adjustment Pilot Program

I. The following process shall be available for URA-AFT employees who wish to self-initiate an in-grade salary adjustment review. The review process shall be conducted as a pilot program beginning July 1, 2024 – June 30, 2026. This Article and the pilot program shall sunset effective June 30, 2026.

Employees may request a one-time in-grade salary adjustment review if they meet the following criteria:

A. The employee has been employed in their current position/job title for a minimum of five (5) years.

B. The employee has not had another in-range/grade salary adjustment review within the last 12 months prior to the date of application.

C. The employee is not serving in an Acting appointment as defined in Article 2 at the time of application.

II. The following criteria should be used as the basis for requesting a self- initiated in-grade salary adjustment review:

A. When an employee in the same position assumes a demonstrable increase in the scope, depth, impact, responsibility, or complexity of their job functions and their outcomes, which do not warrant an upward reclassification of the employee’s grade;

B. When an employee transfers to a different position within the same salary grade and assumes a demonstrable increase in the scope, depth, impact, responsibility, or complexity of job functions and their outcomes, which do not warrant an upward reclassification of the employee’s grade;

C. In order to provide for an equity adjustment as a result of substantiated internal and/or relevant external market considerations including adjustments to address salary inequities based on relevant years of service.

III. Process for Self-Initiated In-Grade Salary Adjustment Review

A. In order to self-initiate an in-grade salary adjustment review, an

employee must submit the following documents to UHR:

i. A completed self-initiated in-grade salary adjustment form;

ii. A copy of their current resume or a statement of the

employee’s education, work history, and relevant licenses

and certifications;

iii. A current Classification and Recruitment Form (“CARF”), if

available;

iv. An updated job description or CARF; and

v. Any other documents that may reasonably be required by UHR.

An employee may also choose to submit additional documents.

A supervisory signature is required prior to UHR review. The supervisor’s signature serves as confirmation that the change in job functions, scope of responsibilities, and job requirements are accurately reflected in the updated CARF. If the in-grade salary review request relates to internal equity, the supervisor’s signature may also serve as confirmation that any positions referenced are relevant to the requestor’s position, scope of responsibilities, skills, knowledge, ability, and experience. The supervisor will provide a signature acknowledgment, electronic or otherwise, and confirm whether the duties, responsibilities, job requirements, and other information identified by the employee in the forms are accurately stated no later than thirty (30) days from when the employee presents the supervisor with the form for review. If the supervisor does not confirm the accuracy of the information identified in the forms are accurate within thirty (30) days, the matter shall move to UHR.

B. The review shall apply the criteria in Section II and shall be completed within twenty (20) weeks of receipt by UHR of all required documents. If a self-initiated in-grade salary adjustment request is denied, a written explanation will be provided to the employee with a copy to the Union. UHR shall provide notice to the Union of applications submitted either via automated means or some other method agreed to by the parties should automated means not be operationally feasible.

C. If UHR determines a salary in-grade adjustment is appropriate, the increase will be effective retroactively to the payroll week start date following receipt by UHR of all the completed request-for-salary-review documents. The salary adjustment should not exceed ten (10) percent.

D. The employee may appeal if dissatisfied with the result of the UHR review by submitting a written request to UHR stating the basis for the appeal and including appropriate documentation. Appeal requests are to be submitted within six (6) weeks of notification of the in-grade adjustment. UHR will conduct a meeting with the employee as part of the appeal process. UHR will complete the appeal review within eight (8) weeks of receipt of the appeal request.

E. UHR will provide instructions on the UHR website on how to apply for a self-initiated in-grade salary adjustment.

IV. Notwithstanding any other provision within the collective negotiations agreement, this Article shall be the sole and exclusive process for self- initiated in-grade salary adjustment reviews.

V. Requests submitted prior to July 1, 2024 or after June 30, 2026 shall not be considered. Employees can only utilize this process once during the term of the pilot program.

VI. All determinations made pursuant to this Article shall be made at the sole and exclusive discretion of the University.

VII. If the union files a grievance to enforce this article, and it proceeds to arbitration, an arbitrator’s remedial authority is limited to remanding for a new review in compliance with the above definitions and processes. A remand may be ordered even if the pilot program has expired.

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