Article 49 – Union Representatives

Authorized representatives of the URA-AFT, who are not employees of Rutgers, shall be admitted to the premises of Rutgers under the condition that reasonable access to workplace and facilities will be granted so long as it does not interfere with or disrupt ongoing work or university activities and operations. Prior to entering the premises of Rutgers, the URA-AFT representatives shall make their presence and destination known to the Office of University Labor Relations or the Department/Unit Head or their representative responsible for the area to be visited.

Stewards [not to exceed eighty-eight (88) in number throughout the University] shall be designated in specific, geographic areas. Names of the employees selected to act as Stewards and their areas of responsibility who represent employees shall be certified in writing to the Office of University Labor Relations annually in January by the Local Union.

Stewards shall be granted a reasonable amount of time during their regular working hours, without loss of pay, to interview an employee who has a grievance and to discuss the grievance with the employee’s immediate supervisor. The URA-AFT President or their designee shall be granted a reasonable amount of time during their regular working hours, without loss of pay to present, discuss and adjust grievances with Rutgers, provided such person is an employee of Rutgers. When a designee is assigned to act in a particular grievance, the URA- AFT will give Rutgers prior notice. Neither a steward, nor a Union officer, nor a designee shall leave their work without first obtaining permission from their immediate supervisor, which permission shall not be unreasonably withheld.

The URA-AFT may have eleven (11) members, who are in the bargaining unit covered by this Agreement, on the contract negotiating committee. Rutgers agrees that these members shall not lose pay for time spent during their regular working hours for attendance at negotiations sessions.

Rutgers agrees to permit authorized representatives of the URA-AFT employed by Rutgers to take time off without loss of pay for the purpose of attending union conventions, conferences and educational classes, provided that the total amount of such time off without loss of pay shall not exceed fifty (50) days per fiscal year of this Agreement. Permission for such time off must be obtained from Rutgers. Such permission shall not be unreasonably withheld. Names of persons attending such activities and time to be charged shall be certified in writing to the Office of University Labor Relations.

In addition Rutgers agrees to permit authorized representatives of the URA-AFT employed by Rutgers to take time off without pay for the purpose of attending union conventions, conferences and educational classes. The total amount of time off without pay shall not exceed twenty-five (25) days in the first fiscal year of this agreement, twenty (20) days in the second fiscal year of this agreement, and fifteen (15) days in the third fiscal year of this agreement.

The union shall give two (2) weeks of notice to the Office of University Labor Relations concerning authorized representatives who will need unpaid release time to attend Union conventions, conferences and educational classes.

Permission for such time off must be obtained from Rutgers. Such permission shall not be unreasonably withheld. Names of persons attending such activities and time to be charged shall be certified in writing to the Office of University Labor Relations.

The URA-AFT shall be permitted to meet with new employees in URA-AFT covered positions for thirty (30) minutes immediately following the completion of regularly scheduled new employee orientations conducted by University Human Resources. Such new employees must report, unless otherwise excused, back to their employing units following said meeting with the URA.

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